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Plans to transfer existing Statements of SEN into EHC Plans - Transfer Plan priorities and timetable

Transfer Plan priorities and timetable

Summary

On 1 September 2014 the Special Educational Needs (SEN) system changed. This means that existing SEN Statements and Learning Difficulty Assessments will be gradually replaced by new Education, Health and Care Plans (EHCP).

Where possible we will combine the process of annual reviews of statements with a 'transfer review' meeting. This is to avoid parents having to attend two separate meetings.

At this meeting, existing information will be reviewed and where it is agreed that information is out of date, new information will be collected from relevant professionals following new assessments i.e. Educational Psychologists, Health and Social care professionals.  

The meeting is the start of an EHC needs Assessment, but it is important that parents are reassured that this is not the Local Authority trying to 'take their statements away'. We must carry out this process as stated in the SEND Reforms - Transitional advice.

"No child or young person should lose their statement of SEN and not have it replaced with an EHC plan simply because the system is changing."

Local authorities must finalise an EHC plan, where one is needed, within 20 weeks of the transfer review meeting.

For those in Year 6 and Year 11, this is likely to mean that the date of their review is brought forward to the first half of the academic year.

Priorities

All young people aged 16 and over who have an existing Learning Difficulty Assessment, will have this ‘converted’ into an Education Health and Care Plan by no later than September 2016 if they remain in education or training.

All children and young people under the age of 16 who have a Statement of Special Educational Needs, will have this ‘converted’ into an Education Health and Care Plan by no later than April 2018

Those children approaching a change of school plus those facing the transition from one Key Stage to the next will have their existing Statement ‘transferred’ to an EHC plan.

This will mean that all those children with a Statement in Year 6 (57 children in 2014/15) and those in Year 2 (51 children in total in Year 2 in 2014/15) will be affected.

Those children with a Statement in Year 9 (57 children) will be worked with during 2014/15 as they are at the start of the ‘transition to adulthood’ planning process.

All those young people in Year 11, who will be staying at school or moving to college will need their Statement converted (70 young people in 2014/15)

All those young people in Year 12, who plan to be staying in education beyond September 2015, will need their LDA transferred to an EHC plan. We do not yet have a clear picture of the total number of young people in this group.

The review and conversion of the 57 children in Year 6 (and the 7 children moving school at the end of Year 2) will need to be completed by the end of March 2015. The remaining children in Year 2 and all the children in Year 9 will need their reviews and transfer plans completed by the end of the academic year.

Staff teams

The current SEN Personal Advisers will work as planned with those young people in Year 11 whose current plan is to stay at school or move to college for Year 12 to transfer their statements to EHC plans. This work will need to be completed by the end of March 2015.

An additional four staff have been recruited on fixed-term contracts to form a ‘Conversion Team’ (funded by additional resources provided by central Government) who will focus on the annual review (and and transferral to EHC plan) for children in years 2, 6 and 9. This team will be in place as early in the Autumn Term as possible, but no later than the start of October.

We would expect that school SENCOs will take the lead in liaising with families and engaging children and young people in the review and conversion process; the ‘Conversion Team’ staff will ensure the collection and collation of the additional information needed and the completion of the proposed EHC plan.

The work with young people in Year 12 and above will be shared between the SEN PA team and the Conversion Team, spread over the academic years 2014/15 and 2015/16, but since the final numbers in this group are not yet certain, the balance and timing of numbers across the two teams cannot yet be quantified.

The current SEN staff team will focus on new EHC assessments and the annual review of ‘pilot EHC plans’ that were agreed as part of the SEND Pathfinder programme. They will not be involved in reviews and conversions of existing statements.

All three groups of staff will work to the same statutory process and timescales; to the same standards of engagement and communication with parents and come under the same Team Manager in the proposed SEND service structure.

Those children whose statements have not been transferred to EHC plans by the start of the academic year 2016/17, will have their review and conversion work undertaken in that year by the permanent staff of the service as the ‘Conversion Team’ will no longer be funded.

Timetable for the next three years

Year Group

2014/15

2015/16

2016/17

12 and above

% of 257

Balance of 257

All EHCPs

11

70

72

All EHCPs

10

72

All EHCPs

All EHCPs

9

57

73

58

8

73

58

All EHCPs

7

58

All EHCPs

All EHCPs

6

57

57

49

5

57

49

36

4

49

36

All EHCPs

3

36

All EHCPs

All EHCPs

2

51

48

All EHCPs

1

48

All EHCPs

All EHCPs

There may need to be some flexibility in 2014/15, where those in Year 6 had an early review in the 2013/14 summer term and this may release capacity and flexibility to extend the Year 6 priority to some children in Year 5.

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